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Corporate Governance Solutions

Corporate & Shareholder Voting

Secure, compliant voting for board elections, shareholder meetings, and corporate governance

Overview

Why VoteSecured for Corporate Governance?

Modern corporations need voting systems that balance accessibility, security, and regulatory compliance. VoteSecured delivers enterprise-grade voting infrastructure for board elections, shareholder meetings, bylaw amendments, and critical corporate decisions -- reducing costs by 80% while increasing participation rates by 300%+.

Cost Reduction
80%
Higher Participation
3x
Typical Deployment
48 Hours
Audit Trail
100%
Capabilities

What We Support

Board of Directors Elections

Secure election of board members with support for multiple classes, cumulative voting, and proxy assignment.

Shareholder Meetings

Annual and special meetings with real-time voting, quorum tracking, and instant results announcement.

Bylaw & Charter Amendments

Constitutional changes requiring supermajority votes, with automatic threshold enforcement.

M&A and Major Decisions

Critical votes on mergers, acquisitions, asset sales, and other material corporate actions.

Executive Compensation

Say-on-pay votes, equity plan approvals, and executive election packages.

Stakeholder Votes

Employee representation, advisory boards, and other stakeholder voting scenarios.

Platform Features

Key Features

Multi-factor authentication, end-to-end encryption (AES-256), zero-knowledge proofs for ballot privacy, and blockchain audit trails. Meets SOC 2 Type II, ISO 27001, and corporate governance best practices.

Supports SEC regulations (14a-8), Delaware General Corporation Law (DGCL), state incorporation statutes, and corporate bylaws. Automated compliance checks ensure every vote meets legal requirements.

Direct integration with Carta, Pulley, Shareworks, Computershare, and other ownership platforms. Voting rights automatically calculated based on share classes, vesting schedules, and ownership percentages.

Support for plurality, majority, supermajority, cumulative voting, weighted voting by share class, and ranked-choice voting. Configure rules to match your corporate documents.

Vote via web portal, mobile app, email ballot, or phone (for accessibility). All channels secured with same cryptographic protections.

Digital proxy assignment with revocability, automatic proxy tabulation, and support for partial proxies (vote some issues, proxy others).

Applications

Common Use Cases

Board of Directors Elections

Scenario: Annual election of 5 board seats from 8 candidates

  • Shareholders vote proportional to ownership (weighted voting)
  • Support for cumulative voting if bylaws require
  • Proxy voting for institutional shareholders
  • Real-time results displayed at shareholder meeting
  • Winners certified and announced immediately

Merger & Acquisition Approvals

Scenario: 67% supermajority required to approve $50M acquisition

  • Detailed proposal documents available in voting portal
  • Q&A period for shareholder questions
  • Automatic threshold tracking (shows live count toward 67%)
  • Class-based voting (common vs preferred shares vote separately)
  • Instant results when threshold met

Executive Compensation (Say-on-Pay)

Scenario: Advisory vote on executive pay packages

  • Non-binding vote (recorded for governance purposes)
  • Detailed compensation disclosure in voting materials
  • Anonymous ballot option if bylaws permit
  • Results published in proxy statement

Bylaw Amendments

Scenario: Amending corporate bylaws to change meeting notice requirements

  • Side-by-side comparison of current vs proposed language
  • Supermajority enforcement (typically 67% or 75%)
  • Multi-question ballot (vote on multiple amendments)
  • Automatic certification for state filing
Who We Serve

Corporate Types We Serve

Public Companies

SEC-compliant proxy voting, Broadridge integration, beneficial owner verification. Learn more

Private Companies & Startups

Fast deployment for funding rounds, board elections, option pool expansions. Learn more

Non-Profit Boards

501(c)(3) compliance, member voting, trustee elections, charitable foundation governance.

Cooperatives

One-member-one-vote or share-based voting, patronage dividends, board elections.

Professional Corporations

Law firms, medical practices, accounting firms - partner voting on admissions, distributions, policy.

Family Offices

Multi-generational voting, trust voting, family constitution decisions.

Security

Security & Compliance

Cryptographic Protections

  • Ballot Privacy: Zero-knowledge proofs (zkSNARK) ensure vote privacy while proving validity
  • Encryption: AES-256-GCM for data at rest, TLS 1.3 for data in transit
  • Digital Signatures: Dilithium-87 (post-quantum) signatures prevent ballot tampering
  • Blockchain Audit Trail: Immutable record of all voting actions

Regulatory Compliance

  • SEC: Rule 14a-8 compliance for proxy voting
  • State Law: DGCL (Delaware), MBCA (Model Business Corporation Act), state-specific requirements
  • Standards: SOC 2 Type II, ISO 27001, NIST 800-53
  • Accessibility: WCAG 2.1 AA, ADA Section 508

Audit Capabilities

  • 10-year audit trail retention (configurable)
  • Real-time monitoring dashboards
  • Exportable vote records for external audits
  • Independent verification of blockchain commitments
  • Third-party attestation reports available
Investment

Pricing

Corporation Size Per-Vote Pricing Annual Subscription
Small (<100 shareholders) $2,500 per vote 30% discount
Mid-size (100-500 shareholders) $5,000 per vote 30% discount
Large (500-5,000 shareholders) $10,000-$25,000 per vote 30% discount
Public (5,000+ shareholders) $50,000-$500,000 per AGM Custom pricing

Annual Subscription Includes

  • Unlimited board-only votes (no shareholder voting)
  • 4 shareholder votes per year included
  • Priority support and dedicated account manager

What's Included

  • Cap table / ownership platform integration
  • Custom ballot design and branding
  • Email/SMS notifications to all shareholders
  • Proxy management system
  • Real-time results dashboard
  • Certified election results for state filing
  • 10-year audit trail retention
  • 24/7 support during voting period
Deployment

Implementation Timeline

Day 1-2: Setup

Integration

  • Connect to cap table or ownership platform
  • Configure voting rights per share class
  • Set up authentication (SSO, email, or custom)
  • Import shareholder list with ownership percentages
Day 3-5: Configuration

Ballot Creation

  • Design ballot with questions/candidates
  • Upload supporting documents (proposals, candidate bios)
  • Configure voting rules (majority, supermajority, etc.)
  • Set voting window and quorum requirements
  • Test with board members
Day 6-7: Launch

Vote & Certify

  • Send voting invitations to all shareholders
  • Monitor participation and send reminders
  • Provide voter support hotline
  • Close vote and certify results
  • Announce at shareholder meeting (if applicable)

Rush Deployment: For urgent votes (financing deadlines, M&A timing), we can deploy in 48 hours with expedited setup.

Case Studies

Corporate Success Stories

Series B Startup (250 shareholders)

Challenge: Needed board election and option pool expansion votes within 72 hours for funding close

Solution: Expedited deployment with Carta integration

Results: 92% participation in 48 hours, both measures passed, funding closed on schedule

Mid-Market Private Company (800 shareholders)

Challenge: Paper ballot voting cost $35K per vote, took 6 weeks to complete

Solution: Annual subscription with 4 votes per year

Results: $100K annual savings, results available in 2 weeks instead of 6, participation increased from 45% to 73%

Public Company (12,000 shareholders)

Challenge: Manual proxy tabulation delayed AGM results, cost $250K per year

Solution: Integration with Broadridge proxy system

Results: Real-time vote tallies, results announced at meeting, saved $150K per AGM

Advantages

Why Corporations Choose VoteSecured

  • Cost savings: 60-80% reduction vs traditional proxy firms
  • Speed: Deploy in 48 hours for urgent votes
  • Participation: 3x higher turnout with mobile voting
  • Security: Bank-grade encryption, blockchain audit trails
  • Compliance: Built-in regulatory compliance checks
  • Transparency: Real-time results, full audit trails
  • Support: Dedicated account manager, 24/7 hotline during votes
Next Steps

Get Started

Most corporations are live within one week. Free pilot for first board-only vote.

  1. Schedule 30-minute demo: Contact us
  2. Receive customized pricing proposal
  3. Test with sample vote (free pilot)
  4. Deploy for first live vote

Ready to Transform Your Corporate Voting?

Contact our corporate team to schedule a demo and receive a customized pricing proposal for your organization.