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Community Governance Solutions

HOA & Condominium Associations

State HOA law compliant voting for board elections, budget approvals, and bylaw amendments

Overview

Why VoteSecured for HOAs?

Homeowners associations and condominium boards struggle with low participation rates, meeting quorum requirements, and administrative costs. VoteSecured increases member engagement by 300% while eliminating venue rental, ballot printing, and manual counting expenses.

Higher Participation
300%
Cost Per Election
$2K-$5K
Law Compliant
All 50 States
Ballot Disputes
Zero
Capabilities

Key Features

Member Portal

Easy-to-use interface for homeowners. Vote on phone, tablet, or computer. No technical skills required.

Proxy Management

Digital proxy assignment with revocability. Automatic quorum tracking including proxies.

Unit Owner Verification

Integrates with property records to verify ownership. Distinguishes owners from renters for voting eligibility.

Multiple Voting Methods

Per-unit voting, per-parcel voting, or weighted by square footage. Configurable to match your bylaws.

Management Company Integration

Works with AppFolio, Buildium, Yardi, and other property management software. Import member lists automatically.

Automatic Reminders

Email and SMS reminders to non-voters. Increases participation without manual follow-up.

Applications

Common Use Cases

Challenge: Only 10-20% of owners attend in-person meetings

Solution: 14-day electronic voting window before annual meeting

Results: 60-80% participation, guaranteed quorum, winners announced at meeting

Challenge: Need owner approval for $500K roof replacement

Solution: Detailed proposal with cost breakdown, Q&A forum, secure vote

Benefits: Higher approval rates due to member engagement and education

Challenge: Require 67% supermajority for pet policy change

Solution: Track multiple amendment proposals separately, real-time threshold monitoring

Compliance: Automatically enforces required voting thresholds per state law

Challenge: Annual budget must be approved by majority of owners

Solution: Present budget online with line-item detail, comment period, then vote

Transparency: Members see full financial picture before voting

Regulatory

State Law Compliance

VoteSecured is configured to comply with HOA and condominium statutes in all 50 states, including:

Key Compliance Areas

  • Quorum Requirements: Varies by state (typically 20-50% of owners)
  • Voting Thresholds: Majority, supermajority, unanimous as required
  • Proxy Rules: Some states allow, others don't - we enforce your state's rules
  • Notice Requirements: Automated notice delivery per state-mandated timelines
  • Ballot Secrecy: Anonymous voting option where required by state law

State-Specific Examples

  • California (Davis-Stirling Act): Electronic voting explicitly authorized, proxy rules enforced
  • Florida (HOA/Condo Acts): Supports limited proxy rules, notice requirements
  • Texas (Property Code Ch. 209): Electronic voting authorized, open meeting act compliance
  • Illinois (Condo Property Act): Unit owner consent rules, ballot retention requirements
Investment

Pricing

Per-Election Pricing

  • Small (50-200 units): $2,000 per election
  • Medium (201-500 units): $3,500 per election
  • Large (501-1000 units): $5,000 per election
  • Enterprise (1000+ units): Custom pricing

Annual Subscriptions (20% savings)

  • Includes: Board election + budget approval + 2 additional votes
  • Unlimited board-only votes (no owner voting)
  • 24/7 email and phone support

What's Included

  • Property management software integration
  • Custom ballot design
  • Email/SMS notifications to all owners
  • Proxy management system
  • Real-time results dashboard
  • Certified election results
  • 7-year audit trail retention (state requirement)
Deployment

Setup & Implementation

Week 1: Data Import

Member Setup

  • Import member list from management software or Excel
  • Verify owner vs renter status
  • Configure voting rights (per unit, weighted, etc.)
Week 2: Ballot Creation

Configure & Test

  • Create ballot with board candidates or proposals
  • Set voting window (typically 14-21 days)
  • Configure quorum and approval thresholds
  • Test with board members
Week 3: Launch

Vote & Certify

  • Send voting invitations via email/mail
  • Monitor participation and send reminders
  • Close vote and certify results
  • Announce winners at annual meeting
Case Studies

HOA Success Stories

Florida Coastal Condo (500 units)

Challenge: Historically struggled to achieve 20% quorum, needed $2M special assessment approval

Solution: 21-day voting window with educational webinars

Results: 68% participation, special assessment approved, saved $4K in meeting costs

California Townhome HOA (150 units)

Challenge: Bylaws required paper ballots, low participation (15%)

Solution: Electronic voting with paper ballot option, integrated with AppFolio

Results: 62% participation (4x increase), board election completed in 2 weeks vs 6 weeks

Texas Master-Planned Community (800 homes)

Challenge: Multiple voting constituencies (single-family, townhomes, apartments)

Solution: Configured different voting rights by property type

Results: First successful bylaw amendment in 5 years, zero disputes

For Property Managers

Benefits for Management Companies

Property management companies love VoteSecured because it:

  • Reduces staff time spent on election administration by 90%
  • Eliminates ballot counting errors and disputes
  • Provides instant results for reporting to boards
  • Integrates with existing property management software
  • Increases client satisfaction through higher owner engagement
  • Offers white-label option to brand as your own service
Next Steps

Get Started

Most HOAs are live within 2-3 weeks. Free pilot for first board election.

  • Free pilot: First board election free for associations with 100+ units
  • No long-term contract: Pay per election or subscribe annually
  • Management company discounts: Special pricing for firms managing 10+ associations
  • Full support: Help desk available for owners during voting window

Ready to Transform Your Community Voting?

Contact our HOA team to schedule a demo and get your first board election free for associations with 100+ units.